ScholarReels The scholarly index for research videos. An initiative by SheQAI Research.

Service Agreement

ScholarReels · a SheQAI Research initiative · Last updated 10 July 2026

ScholarReels is a public, moderated index of research videos. Browsing is free and needs no account. These terms govern posting, endorsing, and commenting; by submitting a video you agree to them. How we handle your data is in the Privacy Policy; the TeX2Vid rendering tool has its own service agreement.

Who can post

  • A registered SheQAI account with an institutional email — your account email, or a university / institute address you add on your account page and verify by a one-time emailed link.
  • Your own TeX2Vid render, submitted from its status page: only finished renders you own, with your confirmation that you watched it and its claims are faithful, and an explicit role — your own or co-authored work (with your co-authors' permission), or openly-licensed material you're sharing with clear attribution. The open-license role cannot submit a Video Abstract and is not eligible for a DOI. A render whose grounding review isn't clean can only be submitted by an author who explicitly acknowledges the flagged items.
  • Your own video file (external upload): an .mp4 up to 50 MB, fitting one of the formats — Research Short 20–90 s vertical 9:16, Research Highlight 20–90 s horizontal 16:9, or Video Abstract strictly 90 s–5 min horizontal 16:9. The duration limits are strict. A Video Abstract may only be submitted by an author or co-author, of an accepted or published paper (with the venue), and requires your co-authors' emails for their one-time confirmation.
  • An upload requires your attestation — your name, affiliation, and role: author / co-author, or a PhD-holding researcher sharing openly-licensed work — and is email-confirmed by a one-time link (an unconfirmed upload is deleted after about a week). You may optionally name one PhD reviewer (name, institutional email, affiliation) who has agreed to vouch that the video presents the paper's claims correctly — they receive a one-time confirmation link, so only name someone who agreed.
  • At most 3 submissions awaiting review per user at a time.

Moderation

Nothing is published automatically. A moderator reviews every video and may approve it, request revisions, or reject it (a rejected upload's file is deleted). We may decline or remove any video at our discretion — inclusion in the index is curated, not guaranteed.

What publishing makes public — and permanent

  • An approved video, its paper metadata, its transcript and captions, and the names on it (attester, reviewer, endorsers) are public. Public videos may be embedded on other websites.
  • The attestation identities on a published video — the submitting author's and the reviewing researcher's names and affiliations — are a permanent per-video record and remain public even if the account is later deleted. Likes, endorsements, and published comments are public records too.
DOI license. When a DOI is minted for an author-attested Video Abstract, the video and its paper metadata are deposited with Zenodo (the open-access repository) under a CC BY 4.0 license, as a permanent public record that cannot be withdrawn or made private. By submitting a Video Abstract as its author you agree to that deposit and license if a DOI is minted for it.

Conduct

  • Attestations must be truthful — misrepresenting authorship, a review, or a license is grounds for removal of the video and closure of the account.
  • Endorsing a video displays your name. Comments appear after moderation (at most 5 awaiting moderation per user) and must stay on the science.
  • Organization channels (conferences, journals, institutions) are applied for and admin-approved; pricing is arranged directly with the venue or institution.

Removal and your controls

You can edit your video's details any time and make a non-DOI video private. Moderators may unlist a video or suppress its badge if problems are found after publication. To report a problem with any video, use the contact page.

Changes and contact

If these terms change, we update this page and its date first. SheQAI Research, Edmonton, Alberta, Canada · [email protected]