Service Agreement

ScholarReels · a SheQAI Research initiative · Last updated 14 July 2026

ScholarReels is a public, moderated index and repository of research videos. Browsing is free and requires no account. These terms govern posting, endorsing, and commenting. By submitting a video, you agree to them. See the Privacy Policy for how we handle your data; the TeX2Vid rendering tool has its own service agreement.

Who can post and video formats

• A registered SheQAI account with an institutional email is required — use your account email, or add a university or organization address on your account page and verify it with a one-time emailed link.
• Video formats: an .mp4 up to 50 MB, fitting one of the formats — Research Short 20–90 s vertical 9:16, Research Highlight 20 s–2 min horizontal 16:9, or Video Abstract strictly over 2 min and up to 5 min, horizontal 16:9. The duration limits are strict — 2 min is the line: at or under it a video is a Highlight, above it a Video Abstract.
• A Research Short or Research Highlight can be your own or co-authored work, or open-licensed material — such as an arXiv paper under CC BY 4.0 — that you're sharing with clear attribution to the paper. A non-author may submit either one, on the same terms as any other tool: where a TeX2Vid render's grounding review is flagged, submitting it needs your acknowledgement of the flagged items, and on a Short or a Highlight any attested submitter can give it. A Video Abstract is authors-only in every case.
• A Video Abstract may only be submitted by an author or co-author of an accepted or published paper, and the venue is required. The open-license role cannot submit a Video Abstract. A Video Abstract is the only format eligible for a DOI; where one is minted it is a permanent public record (see below).
• A Video Abstract's co-authors are told about it. Its co-authors' emails are required, so we can let each of them know that a video of the paper carries their name. They are not asked to approve anything — if one objects, they contact us. If you are the sole author, say so instead: declare that there are no co-authors to inform, and no addresses are needed.
• Your own TeX2Vid-rendered videos can be submitted from the TeX2Vid status page, with your confirmation that you watched them and that their claims are grounded in the paper. If the grounding review isn't clean — or isn't available — submitting needs your explicit acknowledgement of the flagged items. On a Video Abstract only an author or co-author can give it; on a Research Short or a Research Highlight any attested submitter can — the same video uploaded from another tool faces no author requirement, so ours does not either.
• Videos made with any other tool (external upload) can be submitted on the same terms, with your confirmation that you watched them and that their claims are faithful to the paper.
• Every submission requires your attestation — your name, affiliation, and role: author / co-author, or a non-author sharing openly-licensed work (if you are not an established researcher yourself, a qualified reviewer confirms the grounding and that the paper is scientifically correct and rigorous) — and is email-confirmed by a one-time link sent to your institutional inbox. This applies to every submission, however the video was made, including one made with our own tools. An unconfirmed submission is deleted after about a week.
• You certify that you watched the video, and that its claims come from the paper. This is required of every submission — a Short, a Highlight or a Video Abstract, made with any tool. On a Q1/Q2 or A*/A paper it also stands in place of a reviewer (below), but it is asked of everyone, always.
• Review. This applies per submission: each video is reviewed on its own — a named reviewer confirms that specific video, and a venue's standing applies to that paper, so neither carries to another submission. Your own verified standing is the exception: once a moderator has confirmed your PhD / publication record, it is remembered across your submissions (below). Each submission must be reviewed by a qualified reviewer — a researcher with a PhD or a track record of peer-reviewed publications — unless one of these already carries that credential:
  • You do. If you are an established researcher yourself — a PhD, and/or publications in reputed journals or conferences — you may submit on your own standing, with no reviewer. Once a moderator has verified your standing, it is remembered — you are not asked to re-declare or re-evidence it on future submissions.
  • The venue does. If the paper is in a Q1/Q2 journal or an A*/A conference, no reviewer is needed — your certification above (that you watched the video and its claims come from the paper) stands in its place. As a reference we take SCImago Journal Rank (journal quartiles) and the CORE conference ranking (conference tiers) — a guide our moderators consult, not an automated test.

  Everything else needs a reviewer — including a preprint, and a venue whose standing you do not declare.

  A named reviewer is a qualified researcher — a PhD and/or publications in reputable venues — with an institutional email; they cannot be you. They receive a one-time confirmation link — only name someone who has agreed, watched the video, and attested that the results are from the paper.
• Scholarly profile. Whoever is relied on for a credential — you, if you submit on your own standing, or your reviewer — shares a Google Scholar profile, or an ORCID or university page.
• Proof of publication. If you say your paper is accepted, attach the decision letter — the acceptance email or letter from the conference or journal. If you say it is published, give the venue's DOI (the arXiv preprint's own DOI is not the venue's). A preprint needs neither. The decision letter is private to our moderators: it never appears on the video's page and no one else can read it. The DOI is public — it is the paper's citation.
• The venue's standing (Q1/Q2, A*/A) and the credentials above are declared by you and moderated by the ScholarReels team, who decide while looking at the acceptance itself. We do not verify them automatically. A false declaration is grounds for removal and for action on your account.
• At most 3 submissions in flight (awaiting confirmation, review, or your updates) per user at a time.

Moderation

Nothing is published automatically. A moderator reviews every video and may approve it, request revisions, or reject it; a rejected upload's file is deleted. We may decline or remove any video at our discretion — inclusion in the index is curated, not guaranteed.

What publishing makes public — and permanent

• An approved video, its paper metadata, its transcript and captions, and the names on it — attester, reviewer, endorsers — are public. Public videos may be embedded on other websites.
• The attestation identities on a published video — the submitting author's and the reviewing researcher's names and affiliations — constitute a permanent per-video record that remains public even if the account is later deleted. Likes, endorsements, and published comments are public records too.

Conduct

• Attestations must be truthful. Misrepresenting authorship, a review, or a license is grounds for removal of the video and closure of the account.
• Endorsing a video displays your name and requires an institutional email, either yours or one verified on your account page. Comments appear after moderation — at most 5 awaiting review per user — and they must remain on the topic.
• Organization channels (conferences, journals, institutions) are applied for and admin-approved; pricing is arranged directly with the venue or institution.

Removal and your controls

You can edit your video's details any time and make a non-DOI video private. Moderators may unlist a video or suppress its badge if problems are found after publication. To report a problem with any video, use the contact page.

Changes and contact

If these terms change, we update this page and its date first. SheQAI Research, Edmonton, Alberta, Canada · [email protected]